Apply a Price List to an Order

Once you’ve built a price list, applying it to an order is a single dropdown selection. Rentablez then works out the duration discount for every eligible line automatically.

Apply a Price List

  1. Open the order in edit mode.
  2. Find the Price List control — a compact chip sits just above the item table, and the same Price List field appears in Order Invoice Details.
  3. Pick your list from the dropdown.

The discount is applied straight away to all eligible lines and the order total updates. There’s no separate “apply” button — selecting the list saves automatically.

Remove or Change the Price List

  • To switch lists, choose a different one from the dropdown.
  • To remove all price-list discounts, choose None. Line rates revert to their standard pricing.

How the Discount Is Applied

  • The matching slab’s discount is applied to every non-manual line on the order, based on the rental duration.
  • Lines where you set a manual discount are left untouched — see below.
  • The order snapshots the list, so it keeps this pricing even if the list is later edited, deactivated, or deleted. A list that was deactivated after you selected it still shows on the order, labelled “(inactive)”.

Manual Discounts Take Priority

If you set a discount directly on a line, that manual discount overrides the price list’s automatic slab discount for that line.

Clear the manual discount and the automatic slab discount takes over again for that line. This lets you use a price list for the whole order while hand-tuning one or two specific items.

Leases & Recurring Orders

On a lease (recurring) order, the slab discount is re-evaluated each billing cycle from the lease start date. As the lease runs longer and crosses into a higher slab, later invoices automatically pick up the deeper discount. The Price List field notes this directly on the order.

When the Price List Field Doesn’t Appear

The price-list selector is intentionally hidden or locked in these cases:

  • Sale orders — price lists discount rental duration, so they don’t apply to sales.
  • Non-standard pricing modes — orders on a custom pricing mode don’t use price-list slabs.
  • Finalized / closed orders — once an invoice is finalized or the order reaches a terminal status, the price list is locked so billed amounts can’t shift.

You also need Orders — Write permission to change the price list on an order.