Managing the Financed Assets Register
Once you’ve attached financing to your assets, the Financed Assets register is your single view of every active loan. It lists each financed unit alongside its lender, EMI, how much you’ve recovered so far, and quick actions to record a payment, review history, or close the loan. Think of it as the operational ledger that sits underneath the coverage tiles at the top of the page.
You’ll find it under Financials → Asset EMI (the page is titled Financing (EMI)), just below the summary tiles.
The whole page is gated three ways: your plan needs the Asset Financing module, an admin must turn on Enable Asset Financing (EMI) under Settings → Operations, and you need the financing.read permission to view it. Without these you’ll either not see the menu item or you’ll land on an empty state explaining it’s turned off.
Active vs. Closed
At the top of the Financed Assets section there’s a toggle:
- Active — loans still being repaid. These count toward the EMI totals in the tiles above and have full row actions.
- Closed — loans you’ve marked as paid off (or otherwise finished). They stay here as read-only history and no longer affect any totals.
Switch between the two to review current obligations or look back at settled loans.
Reading the Table
Each row is one financed stock unit (a specific physical asset/vehicle, not the asset type). The columns are:
| Column | What it shows |
|---|---|
| Asset | The asset name. Click it to jump to that asset’s stock detail. |
| Tag | The stock unit’s tag/barcode. Click to open its barcode page, or use the copy button. |
| Lender | Who the loan is with. |
| Financed Amount | The principal you borrowed for this unit. |
| Monthly EMI | The agreed monthly installment. |
| Daily EMI | Auto-calculated as monthly EMI × 12 ÷ 365. You never type this. |
| Collected (Lifetime) | Everything recorded against this loan so far. |
| Recovery | A progress bar of lifetime collected vs. total payable (EMI × tenure). |
| Tenure | Loan length in months. |
| Started | The loan’s start date. |
| Status | Active or Closed. |
The Recovery bar compares what you’ve collected against the loan’s total payable (monthly EMI × tenure in months). Hover over it to see the exact “collected of total payable” figures. It fills up as you record payments and turns full once you hit 100%.
Some numbers may show as dots (••••). The Collected (Lifetime) and Recovery columns are money figures, so they’re masked for anyone without the reports.read permission. Everything else in the row stays visible.
Row Actions
The Actions column only appears if you have the financing.write permission. For an Active loan you get four icon buttons:
| Action | Icon | What it does |
|---|---|---|
| Edit financing | pencil | Open the financing form to fix the lender, amount, EMI, tenure, start date, rate, or notes. |
| Record EMI payment | banknote | Log an installment against this loan. |
| Payment history | clock | See every payment recorded, with the option to delete a mistaken one. |
| Close loan | X | Mark the loan finished so it stops counting toward EMI totals. |
For a Closed loan, only Payment history is available — closed loans are read-only.
Record a Payment
Click the banknote icon to log an installment. The date defaults to today and the amount defaults to the loan’s monthly EMI, so a routine payment is usually just one click to confirm. See Recording EMI Payments and Closing a Loan for the full walkthrough.
Review Payment History
Click the clock icon to open EMI Payments for that loan. You’ll see:
- A summary line: installments paid (of tenure), Total Paid, and Outstanding.
- A dated list of every payment with its amount and note.
On an active loan you can Delete any payment — the app confirms first, then recalculates Total Paid and Outstanding. Deleting isn’t available on closed loans.
Close a Loan
Once a loan is fully repaid, click the X icon and confirm Close loan. The asset stops counting toward your EMI totals and moves under the Closed filter with its history intact.
Closing can’t be undone, but it doesn’t delete anything — the loan and its full payment history stay viewable under Closed. If you need to track financing on that unit again, you can always add a new loan later.
Where New Loans Come From
You can’t add a brand-new loan from the register itself — financing is attached from the asset side, on the Financing (EMI) card in a stock unit’s detail panel. Once added, it shows up here automatically. See Adding Financing to an Asset to get started.