Vehicle Financing (EMI): Overview and Turning It On
Bought a truck, generator, or machine on a bank loan and now rent it out? Vehicle Financing (EMI) keeps the loan side of that asset in view: record the loan against the exact unit, log each EMI installment as you pay it, and compare your total monthly EMI obligation against what you’ve actually collected — so you always know whether the fleet is paying for itself.
Everything lives on one page: the Asset EMI page under Financials, plus a small Financing (EMI) card on each asset’s stock detail panel.
Despite the “vehicle” wording in some labels, financing works for any financed asset — a generator, a scaffolding set, a camera rig. If you took a loan against a physical unit, you can track it here.
What It Does
- One loan per unit. Financing is attached to a specific stock unit (one physical vehicle or machine), not to the asset type. Each unit carries its own lender, principal, EMI, and payment history.
- Automatic Daily EMI. You enter the monthly EMI from your loan statement; Rentablez derives the daily figure for you (monthly × 12 ÷ 365). You never type the daily amount.
- Collections vs. obligation. The dashboard sums the EMI you owe for a period (Today / This Week / This Month) and compares it against revenue collected, showing a Covered or Shortfall badge.
- Recovery tracking. A register lists every financed asset with a Recovery % bar — how much you’ve collected against the loan’s total payable so far.
- Installment history. Log each EMI payment; a progress bar tracks installments paid against the loan tenure, and the app nudges you to close the loan once they’re all in.
Who Can See It — Three Gates
Financing is a sensitive, money-facing feature, so it only appears when all three of these are in place:
| Gate | What it is | Where it’s set |
|---|---|---|
| Subscription module | Your plan must include the Asset Financing module | Managed on your subscription / plan |
| Organisation toggle | Enable Asset Financing (EMI) must be switched on | Settings → Operations |
| Permission | The user needs the Financing — Read permission | Roles & permissions |
If any one is missing, the page and the stock-panel card simply don’t appear. On the Asset EMI page itself, if the module is on your plan but the org toggle is off, you’ll see a short message telling you to enable it under Settings → Operations.
Read vs. write. Financing — Read lets a user view the page and cards. Adding a loan, recording a payment, editing, or closing a loan all require Financing — Write. Without write access, the row actions and “Add financing” links are hidden.
Money is masked without Reports access. Revenue, Remaining Balance, Coverage, lifetime Collected, and the Recovery % are shown as
••••unless the user also has the Reports — Read permission. EMI amounts and loan details stay visible; only the collection/coverage figures are hidden.
Turning It On
You’ll do this once, as an admin, to switch the feature on for your whole organisation.
- Confirm your plan includes the Asset Financing module. If it doesn’t, the toggle in step 3 won’t be there.
- Go to Settings → Operations.
- Find Enable Asset Financing (EMI) and switch the toggle on.
- Click Save.
Once saved, an Asset EMI entry appears under the Financing group in the Financials menu, and a Financing (EMI) card shows up on each asset’s stock detail panel for anyone with the Financing permission.
The toggle only shows up in Settings → Operations when your plan includes the Asset Financing module. Don’t see it? Check your subscription first.
Grant Access to Your Team
The toggle turns the feature on for the organisation, but each user still needs the right permission to use it:
- Financing — Read — view the Asset EMI page and the stock-panel cards.
- Financing — Write — add loans, record and delete EMI payments, edit, and close loans.
- Reports — Read — additionally required to see revenue, coverage, and collected/recovery figures (otherwise they’re masked).
These permissions aren’t granted to staff roles by default, since loan and collection data is sensitive. Add them deliberately to the roles that should manage financing. See Configuring Roles & Permissions.
Where to Go Next
With the feature on, the typical flow is:
- Add a loan to a financed unit from its stock detail panel — see Adding Financing to an Asset.
- Record each EMI as you pay it and close the loan when it’s done — see Recording EMI Payments and Closing a Loan.
- Read the dashboard to check coverage each period — see Reading the Financing (EMI) Dashboard and Coverage.
- Work the register to review every financed asset at once — see Managing the Financed Assets Register.