How to Track Vendor Payables?
Money flows both ways in a rental business: customers owe you, and you owe your vendors — for purchased stock, parts, repairs, and services. The Accounts Payable view rolls up everything you owe into aging buckets and a top-vendors table, so you can see what’s due, what’s overdue, and who you spend the most with — without opening a single bill.
Where to Find It
Open Financials from the sidebar, then choose Vendor Bills under the Payables section. This opens the Accounts Payable page.
Access requirements. Financials is part of the Accounting & Financials add-on, so it only appears for organizations subscribed to that module. You also need the reports read permission to open any Financials page. If you don’t see Financials in the sidebar, contact your administrator.
Reading the Aging Buckets
The top of the page shows five cards that group your outstanding vendor bills by how long they’ve been sitting unpaid:
| Bucket | What it means |
|---|---|
| 0-30 Days | Bills due (or recently due) within the last month — on track. |
| 31-60 Days | Bills that are a month past due — worth a follow-up. |
| 61-90 Days | Two-to-three months overdue — chase these. |
| 90+ Days | Long overdue — highest priority to clear. |
| Total Payable | The sum of every outstanding bill across all buckets. |
Each card shows the total amount in that bucket, color-coded from green (current) through amber to red (most overdue) so the trouble spots stand out immediately. Amounts follow your organization’s currency and formatting.
A rising balance in the 90+ Days bucket is an early warning sign — either bills aren’t being recorded as paid, or vendors genuinely aren’t being paid on time. Both are worth investigating.
Top Vendors by Spend
Below the buckets, the Top Vendors by Spend table lists the vendors you deal with most:
| Column | What it shows |
|---|---|
| Vendor | The vendor’s name. |
| Total Spend | Everything you’ve billed with this vendor over the period. |
| Outstanding | How much of that is still unpaid. A non-zero amount appears in red; a fully-settled vendor shows in green. |
Use this table to spot your biggest supplier relationships at a glance and to see which of them still have an open balance to clear.
If the page reads No payable data available or the table shows No vendor data, it simply means no vendor bills have been recorded yet — the numbers populate automatically as you add vendors and record what you owe them.
How the Numbers Are Built
Accounts Payable is a read-only summary — you don’t enter anything here. It totals up the bills and amounts you owe against your vendors elsewhere in Rentablez. To change what shows up:
- Add or edit a vendor so their bills are tracked.
- Record payments against vendor bills so the outstanding amounts (and the aging buckets) go down.
The page always reflects the latest recorded figures each time you open it.