Receivables Settings
Not every customer pays the day an invoice falls due — and you probably don’t want a one-day delay lighting up your reports as “overdue.” Receivables Settings let you define a grace period: a buffer of days after an invoice’s due date before Rentablez marks it overdue. Set it once and it applies across your receivables everywhere the platform decides what counts as late.
Why Set a Grace Period?
By default (a grace period of 0), an invoice becomes overdue the day after its due date. If your business routinely allows a few days’ leeway, a grace period keeps your receivables view accurate:
- Fewer false alarms — invoices only flag as overdue once your real tolerance has passed.
- Consistency — the same rule applies to every customer and every invoice automatically.
- Cleaner follow-ups — your team chases genuinely late payments, not accounts that are simply within their normal window.
This setting changes only when an invoice is considered overdue. It does not change due dates, amounts, or send any reminders on its own.
What Counts as the Due Date
The grace period is measured from each invoice’s effective due date:
- If the invoice has an explicit due date, that date is used.
- If no due date is set, Rentablez uses the rental or billing-period end instead.
The grace period is then added on top of that date to decide the overdue point.
How the Grace Period Works
| Grace period | An invoice is flagged overdue… |
|---|---|
0 days | The day after its due date |
5 days | Only once 5 days have passed beyond its due date |
30 days | Only once 30 days have passed beyond its due date |
Example: An invoice is due on the 10th and your grace period is 5 days. It stays in good standing through the 15th and is only flagged overdue on the 16th.
Setting the Grace Period
Step 1 — Open Receivables Settings
Go to Settings and, under the financial settings group, open Receivables. You’ll see the Overdue Grace Period section.
Step 2 — Enter the Number of Days
In the Grace period field, type the number of days you want to allow. The value can be anywhere from 0 to 365 days, in whole-day steps.
As you type, a short note under the field confirms what the value means — either that there’s no grace period, or how many days after the due date an invoice will be flagged overdue.
Step 3 — Save
Click Save. A confirmation message appears once the setting is stored, and it takes effect immediately across your receivables.
Permission required. Only users with the settings.write permission see the Save button and can change this value. Other team members can view the current setting but not edit it.