Dispose an Asset & Track Gain/Loss
When an asset reaches the end of its life — you sell it, it’s scrapped, lost, donated, or simply retired — you record a disposal. Rentablez posts one final depreciation entry, takes the unit out of rental circulation, and works out your gain or loss by comparing what you got for it against its remaining book value. No spreadsheet gymnastics, no manual journal entries.
Disposing an asset requires the asset_depreciation.write permission. If you can’t see the disposal action, ask an admin to grant it.
Before You Start
A disposal is permanent — there is no undo. When you confirm one, Rentablez will:
- Post a final partial-month depreciation up to the disposal date, so the book value is current to the day you’re letting the asset go.
- Calculate and store the gain or loss on that unit.
- Remove the stock unit from rental availability — it can no longer be booked, allocated, or returned on orders.
Make sure the asset actually has depreciation set up first (see Set Up Depreciation for an Asset), and double-check the disposal date before confirming.
Record a Disposal
You dispose an asset from the Depreciation Register.
- Open Asset Depreciation from the main menu to load the register (
/asset-depreciation). - Find the stock unit you want to dispose. Search by asset name or tag if your fleet is large.
- On that row, click the Dispose action (the archive icon). A Dispose dialog opens.
- Fill in the disposal details (see the fields below).
- Click Confirm disposal.
Once confirmed, the asset moves to the Disposed status on the register and appears in your Asset Disposals list.
Disposal Fields
| Field | Required | What it’s for |
|---|---|---|
| Disposal type | Yes | How the asset left service — Sold, Scrapped, Lost, Donated, or Retired. Defaults to Sold. |
| Disposal date | Yes | The date the asset was disposed. Depreciation is posted up to this date. Defaults to today. |
| Sale proceeds | No | What you received for the asset. Leave at 0 for scrapped, lost, donated, or retired items. |
| Disposal costs (removal, commission) | No | Costs of getting rid of it — hauling, removal fees, sales commission. These reduce your gain. |
| Customer | No | Only shown when the type is Sold. Optionally record who bought it (a customer public id or numeric id). |
| Notes | No | A free-text note — reason for disposal, buyer reference, condition, etc. |
The Customer field only appears when you set the disposal type to Sold. For scrapped, lost, donated, or retired assets it’s hidden, since there’s no buyer to record.
How Gain or Loss Is Calculated
Rentablez computes the result on each disposal with a simple formula:
Gain / Loss = Sale proceeds − Disposal costs − Book value at disposal
- A positive number is a gain — you got more than the asset was worth on the books.
- A negative number is a loss — the asset was worth more than you recovered.
Example. A camera has a book value of ₹40,000 at disposal. You sell it for ₹50,000 but pay ₹2,000 in sales commission:
50,000 − 2,000 − 40,000 = +8,000 → an ₹8,000 gain.
Scrap that same camera instead (₹0 proceeds, ₹1,000 removal cost) and you record a ₹41,000 loss.
“Book value at disposal” is the asset’s capitalized cost minus everything depreciated so far — including the final partial-month entry Rentablez posts when you confirm. That’s why the disposal date matters: it decides how much extra depreciation is booked before the gain/loss is worked out.
After Disposal
- The unit shows as Disposed on the Depreciation Register and no further depreciation runs against it.
- It’s no longer available for rentals — it won’t appear for booking or allocation on new orders.
- A full record — type, date, proceeds, costs, book value, and gain/loss — lands in the Asset Disposals list, where gains show in green and losses in red.
- Disposals for a financial year are included when you export depreciation to Tally or CSV for your accountant.