How to Create an Asset?

Every rental starts with an item in your inventory. Creating an asset takes just two sections — a few basic details and your rental pricing — and Rentablez adds it to your Items List right away. Once it exists, you open it to add stock units, images, variants, and finer pricing when you’re ready.

Where to Start

Go to Assets → Items List and use the Create Item button in the top right:

  • Create Item — creates a Single (individually tracked) item.
  • Open the dropdown next to it and choose Create Bulk Item to create a bulk-quantity item, Create Items Kit to bundle items together, or Bulk Upload to import many items from a spreadsheet.

Your choice sets the item type — you don’t pick it again inside the form.

Creating items requires the assets.write permission. If your plan sets an asset limit and you’ve reached it, the Create Item button is disabled until you upgrade.

Individually Tracked or Counted in Bulk? — Choose Asset Type

Single Item is for things you track unit by unit — cameras, laptops, projectors, vehicles. Each unit gets its own asset tag and rental history. Choose this when you need to know exactly which specific unit is with which customer. (Use the main Create Item button.)

Bulk Item is for things where quantity is what matters — HDMI cables, batteries, accessories. Rentablez tracks how many are available and how many are out, without individual serial numbers. Choose this when “how many” is more important than “which one.” (Use Create Bulk Item from the dropdown.)

Need to bundle several items to rent as one? See How to Create a Kit?.

What Is It Called? — Basic Information

Fill in the essentials at the top of the form:

  • Item Name (required) — something descriptive like Canon RF 24-70mm Lens or Folding Chair.
  • Item Description (required) — key specs or notes, up to 500 characters.
  • Category (required) — group it with similar items. Don’t see the right category? Click + Add in the dropdown to create one without leaving the form.
  • Minimum Rental Period (days) — the shortest rental this item allows. Leave it empty to inherit the category’s default, enter a number to override it, or enter 0 for no minimum.

Tags, security deposit, tax, HSN/SAC code, and Publish to Webstore are no longer part of the create form. Save the item first, then set these from the item’s Edit drawer. See How to Manage Regular Assets?.

Also Selling This Item? — Sale Settings

If the Sales module is enabled for your organization, the Basic Information section also shows an Available for Sale toggle. Turn it on and a Sale Price field appears — enter the price customers pay to buy the item outright. If you don’t see these fields, the Sales module isn’t enabled and you can ignore this step.

How Much Does It Cost? — Rental Rate Configuration

Set how the item is billed. Each row is one UOM Type (the billing unit — Day, Week, Month, Hour, or a custom unit you create) and its Price per unit — for example, ₹500/day or ₹2,000/week.

  • Click + Add UOM/Price to offer more than one billing unit (say, a daily and a weekly rate).
  • Need a unit that isn’t listed? Click + Add in the UOM dropdown to create it inline.
  • Tick No Charge Item if this item is included free — Rentablez skips rental rates for it and calculates no rental fee.

At least one rental rate is required unless the item is marked No Charge.

For more advanced pricing — volume discounts, tiered rates, or variant-level pricing — see Set Pricing for Variants and How to Set Up Flexible Pricing Tiers?.

You’re All Set!

Click Save. Rentablez creates the item and adds it to your Items List. Next, open the item to finish setting it up:

  • Items / Stocks tab — add individual stock units (serial numbers, purchase details, and more).
  • Variants & Options tab — define size, colour, or other options, then add stock and pricing per variant.
  • Pricing tab — configure detailed and flexible rental rates.
  • Images tab — upload photos.
  • Edit drawer — set tags, security deposit, tax profile, HSN/SAC code, and Publish to Webstore.

Adding size or colour options? Variants are set up after the item exists, from the Variants & Options tab — not during creation. See How to Create Variant Options?.