What Is the Store Module?

The Store module is Rentablez’s inventory system for everything that isn’t a rental asset — spare parts, consumables, tools, fuel and accessories. Unlike rental gear that goes out and comes back, store items are received from suppliers, issued to jobs, sold to customers, or used up. The Store tracks every unit’s quantity, cost and value, warns you before you run out, and ties consumption back to the maintenance jobs and customers that used it.

It’s far more than a cupboard list: the Store carries costing, selling prices and margins, a full procurement flow (requisitions, purchase orders, GRNs), a workshop billing flow (goods issues, quotations, service invoices), physical stock audits, barcode labels and a suite of valuation and consumption reports.

Access and availability. The Store is part of the Service & Repair subscription module and is gated by the stores.read permission — you need both to see it. Read-only users can browse items and reports; the action buttons (Add Item, Receive Stock, Issue, Return, Adjust, Transfer, Scan, Import) require stores.write.

How the Store Is Organised

The module’s left navigation is grouped into three sections:

SectionWhat lives here
InventoryItems, Stock Movements, Physical Inventory, Reports
ProcurementRequisitions, Purchase Orders, Purchase Invoices, Purchase Returns
WorkshopGoods Issues, Service Quotations, Service Invoices

Most day-to-day work starts on the Items list, which shows every store item with its available quantity, reorder level, unit cost, selling price, margin, stock value, HSN/SAC code and status. KPI cards across the top summarise Total Inventory Value, Total Items, Low Stock Alerts and Issued This Month.

Types of Store Items

When you add an item you choose its item type. This is a label that helps you organise and filter inventory — it doesn’t change how stock is counted.

Item typeTypical examples
Spare PartReplacement components used in repairs — bulbs, cables, tyres, lens caps
ConsumableItems used up in daily work — gaffer tape, cleaning fluid, batteries
ToolHand tools and workshop equipment kept on hand
FuelDiesel, petrol, gas and other fuels
AccessoryAdd-on parts and accessories that go with your gear

Store items aren’t only for consumption. Each item can carry a selling price, margin %, minimum selling price, HSN/SAC code and a tax profile — so you can sell parts and accessories to customers through workshop service invoices, not just issue them internally.

What You Can Do From the Items List

Every stock action is a button on the Items list (all require stores.write):

  • Receive Stock — book in stock arriving from a supplier. Receiving updates the item’s weighted-average unit cost (WAC) automatically.
  • Issue to Service — hand stock to a maintenance job so the part cost is tied to that repair.
  • Return from Maintenance — put unused stock back after a job.
  • Adjust Stock — correct the count for damage, loss or a recount.
  • Scan Item — look up an item instantly by its QR code or barcode.
  • Transfer Stock — move store items between your own store locations (only shown when your org has more than one location).

You can also Bulk Import items from Excel and Export the inventory to CSV.

Two different “transfers” — don’t mix them up. Transfer Stock inside the Store moves store items (parts, consumables) between your store locations. The separate Stock Transfer module moves rental asset units between hubs or branches, needs approval, and uses different permissions (asset permissions plus an approver). They are unrelated features.

The Item Detail Page

Open any item to see its full history and settings. The top shows KPIs — On Hand, Reorder Level, Unit Cost (WAC) and Total Stock Value — over tabs for:

  • Stock & Movements — per-location on-hand, available and reserved quantities, plus a movement ledger of every receipt, issue, adjustment and transfer.
  • Procurement — purchase activity, vendor price lists and purchase price history for the item.
  • Workshop Links — where the item has been issued to jobs.
  • Labels — generate and print barcode/QR labels for the item.
  • Images — photos of the item.

Keeping Jobs and Costs Accurate

The Store’s real value is connecting parts to the work that used them:

  • Issuing a part to a maintenance job records its cost against that job, so your repair costs are actual, not estimated.
  • Weighted-average costing means every issue and every valuation reflects what you really paid, blended across deliveries.
  • When available quantity drops below the reorder level you set on the item, it shows up as a Low Stock Alert — and the Procurement Workbench can turn those alerts straight into requisitions or purchase orders.

Beyond the Items List

The Store also includes:

  • Stock Movements — a ledger of every stock change with date, type, quantity in/out, running balance, location, unit cost, total value and source reference. See Stock Transactions.
  • Physical Inventory — start a counted stock audit for a location (with an optional blind-count mode), record counts and review variances. See Physical Stock Audit.
  • Procurement — requisitions, purchase orders, purchase invoices (GRNs) and returns, each with printable documents. See Purchasing Stock.
  • Workshop — goods issues, service quotations and service invoices for billing repair work. See Workshop Service.
  • Reports — inventory valuation, low stock, reorder, P&L and consumption analysis, exportable to Excel and CSV. See Store Reports.

You’re All Set!

The Store keeps every part, consumable and tool accounted for — received, issued, sold, counted and valued — so repair costs stay accurate, nothing runs out mid-job, and you always know what your inventory is worth. Head to Manage Store Items and Stock to start adding items and receiving stock.