Where Do I See Revenue, Profit & Cash Flow?

Rentablez gives you two levels of financial insight: a quick Financial Summary panel right on your expense list for an at-a-glance pulse, and a full Financials suite with proper Profit & Loss, Cash Flow, and Receivables reports when you need the exact numbers for accounting.

The whole Expenses and Financials area is part of the Accounting add-on. If you don’t see these screens, the module isn’t enabled on your plan. The Financials reports also require the Reports permission.

Quick Pulse — the Financial Summary Panel

You don’t need to leave the expense list to check how the business is doing. Open Expenses from the sidebar (under the Finance menu), then click the Summary button in the top-right of the list header. A Financial Summary panel slides in beside your expenses. Click Hide Summary to close it again.

At the top of the panel, pick a period — Today, This Week, This Month, Last Month, This Quarter, or This Year. Every number and chart updates the moment you change it. The panel opens on This Year by default.

The KPI Cards

Four cards give you an instant snapshot for the selected period, on both tabs:

  • Total Revenue — combined income from your rental orders in that period.
  • Total Expenses — your logged operational expenses plus any maintenance costs.
  • Net Profit / Loss — revenue minus total costs, shown in green when you’re profitable and red when you’re not.
  • Expense Ratio — the percentage of revenue being consumed by costs. The lower this number, the healthier your margin.

The Charts Tab

The Charts tab shows an Expense by Category donut, breaking your spend down by category — Fuel, Repairs, Labor, Marketing, and whatever else you track. Hover a slice to see the exact amount for that category.

The P&L Report Tab

The P&L Report tab shows a Revenue & Expense Summary table, broken down month by month across the selected period, with revenue and the resulting net for each month. Use it to spot which months carried the business and which ran at a loss.

The Full Picture — the Financials Suite

When you need audit-ready numbers rather than a quick glance, open Financials from the sidebar — it sits under the Accounting heading in the Finance menu. It has its own left-hand menu that groups the reports into Overview (P&L Statement, Cash Flow), Receivables (Outstanding & Aging, Customer SOA), and Payables (Vendor Bills). Most reports let you Export the figures to Excel, and the P&L and Cash Flow reports add a period selector at the top so you can switch the range.

Profit & Loss Statement

The P&L Statement is the default view. It shows Total Revenue, Total Expenses, Net Profit, and Profit Margin, then a full line-by-line statement:

  • Revenue — Rental Income, Sale Income, Standalone Invoices, and Security Deposit Forfeited.
  • Expenses — Maintenance & Repairs, Parts & Consumables, and Operational Expenses.

Pick a period at the top and the statement adds a Last Period column with the percentage change, so you can see whether each line is trending up or down.

Cash Flow

The Cash Flow report tracks actual money movement: Money In, Money Out, and Net Cash Flow. It breaks the inflow into Payments Collected and Security Deposits Collected, and the outflow into Expenses Paid, Vendor Payments, and Security Deposits Refunded, with a monthly trend below.

Cash Flow reflects money that actually changed hands, while the P&L reflects income and costs earned in the period — the two can differ, and that’s expected.

Accounts Receivable

Outstanding & Aging (under Receivables) tells you who owes you and for how long: Total Outstanding, Unpaid Invoices, Collections This Month, and DSO (days sales outstanding), plus aging buckets — 0-30, 31-60, 61-90, and 90+ days. The Top Overdue Customers table lets you jump straight to a customer who’s fallen behind.

Customer Statement of Accounts

Customer SOA produces a per-customer statement. Search for a customer, set the date range, and you’ll see their full ledger — every invoice, payment, security deposit, and wallet entry — with a running balance and outstanding aging buckets. From here you can Export the statement to Excel or Send Email to deliver it straight to the customer with a ready-written message you can edit; the email attaches the statement as a PDF, which you can preview before it goes out.

Accounts Payable

Vendor Bills (under Payables) is the mirror of receivables for money you owe: vendor bill aging buckets — 0-30, 31-60, 61-90, 90+ days, and Total Payable — plus a Top Vendors by Spend table.

Asset EMI / Financing may also appear in the Financials menu, but only when the financing add-on is enabled for your organization. It’s covered in its own guide.

You’re All Set!

Use the Summary panel on the expense list for a daily pulse, and the Financials suite when you need exact, exportable numbers for accounting or reporting. Keep your expenses up to date so every figure stays accurate.