Using the Activity (Asset History) Report
Ever needed to know who last touched a piece of equipment, or when a particular asset changed hands? The Activity Report is a running history log of asset actions across your account. It answers “what happened, who did it, and when” in a single searchable table — useful for audits, spotting mistakes, and holding the team accountable.
Why Use the Activity Report?
Most of your reports tell you about money and utilization. The Activity Report is different — it’s an audit trail. Reach for it when you need to:
- Trace a change — find out who edited, moved, or updated an asset and exactly when.
- Investigate a discrepancy — see the sequence of actions on an item when something doesn’t add up.
- Review team activity — check which users have been active and what they’ve been doing.
The Activity Report shows asset activity only. For financial and utilization insights, see the other reports covered in Understanding Report Types.
Before You Start
Access to the Activity Report is gated in two ways:
| Requirement | What it means |
|---|---|
| Reports & Analytics module | Your subscription plan must include the Reports & Analytics module (a Growth-tier feature). |
| Reports permission | Your role needs the reports read permission. |
If either is missing, the page won’t open. Ask your account administrator to adjust your plan or role.
Opening the report. The Activity Report is reached directly at
/reports/activity-reportin your account. It isn’t listed as a card on the main Reports hub, so bookmark the link if you use it often.
Reading the Summary Cards
At the top of the report, four summary cards give you a quick read on the activity currently loaded:
- Total Activities — how many activity records are in view.
- Today’s Activities — records logged today.
- Unique Assets — how many distinct assets appear in the current results.
- Active Users — how many distinct users are represented.
These cards reflect the records currently loaded in the table, so they update as you filter or page through the log.
Reading the Activity Table
Below the cards, each row is a single logged action. The table has these columns:
| Column | What it shows |
|---|---|
| # | Row number within the current page. |
| Asset Name | The asset the action was performed on. |
| Action | What was done, shown as a colour-coded badge. |
| User | The person who performed the action. |
| Timestamp | The date and time the action was recorded. |
| Asset Type | The kind of asset — for example Equipment, Vehicle, or Tool. |
| Details | Extra context about the action, where available. |
Empty values appear as a dash (--).
Sorting and Paging
Click a column header to sort by that field. Records are shown newest-first by default. Use the pagination controls at the bottom of the table to move through longer histories, and to change how many rows appear per page.
Finding a Specific Activity
Two controls above the table help you narrow the log.
Filter by Asset Type
Use the Asset Type dropdown to show activity for one kind of asset only. The options are:
- All Types
- Equipment
- Vehicle
- Tool
- Other
Search
Type into the Search box to look for activity matching your text — for example an asset name. The table refreshes to show only matching records, and the summary cards recalculate to match.
Combining the Asset Type filter with a search term narrows the results further — the two work together.
Tips
- Start broad, then narrow. Leave the filters open to see recent activity, then add a search term once you know what you’re looking for.
- Sort by Timestamp to build a clear before-and-after picture of what happened to an asset.
- Check the User column when reviewing who made a change — pair it with the Timestamp to pin down exactly when.