How to Add a Warranty?

A warranty in Rentablez is attached to a single stock unit (one physical unit, identified by its SKU and serial number) — not to a product in general. That way the coverage, provider, expiry date and policy document travel with the exact unit they protect.

There are two places to add one:

  • From the Warranties list — best when you’re working through several units.
  • From a unit’s Documents panel — best when you’re already looking at a specific unit.

Option 1 — Add from the Warranties List

  1. Go to Assets → Warranties and click + Add Warranty.
  2. In Search Asset / Stock, type the asset tag or serial number and pick the right unit from the results. The Add Warranty button stays disabled until a unit is selected.
  3. Enter the warranty details:
    • Warranty Type (required) — pick a configured type, or type a new name and choose + Add “…” to create it on the fly.
    • Provider Name (required) — who services the coverage, e.g. “Dell Support”.
    • Policy Number — the contract or policy reference.
    • Start Date and End Date (required) — the coverage window. The end date can’t be before the start date.
    • Coverage Details — terms, exclusions, deductibles and so on.
    • Attachments — the policy document. Up to 3 files, 5 MB each (PDF, DOC, XLSX, images or ZIP).
  4. Click Add Warranty.

Option 2 — Add from a Unit’s Documents Panel

  1. Go to Assets → Inventory and open the asset.
  2. On the SKU row, click the folder icon to open the Documents panel.
  3. Click + Add, and set Document Type to Warranty.
  4. Optionally attach the policy file — the file is optional for a warranty.
  5. Under Warranty details, fill in Warranty Type, Provider, Start Date, End Date and Coverage Details. Open More details to add the Policy #.
  6. Click Save.

Because you opened the panel from a specific SKU, the warranty is linked to that unit automatically.

Adding from the Documents panel needs the assets.write permission.

What Happens Next

The warranty appears on the Warranties list with a status badge — Active, Expiring Soon (within 15 days of the end date) or Expired. As the end date approaches you’ll see a Warranties expiring alert on the dashboard and in notifications, and a reminder in the daily Document Expiry email.