How to Add a Warranty?

A warranty in Rentablez is attached to a single stock item (one physical unit, identified by its asset tag and serial number) — not to a product in general. That way the coverage, provider, and expiry date travel with the exact unit they protect, and the item shows up on your Warranties dashboard with an at-a-glance status.

There are two places to add one. Use whichever fits what you’re doing:

  • From the Warranties dashboard — best when you’re working through several items and want to search for each by tag or serial.
  • From an item in Inventory — best when you’re already looking at a specific stock unit.

Adding a warranty requires asset-edit rights. If you don’t see the Add Warranty button or the folder icon described below, ask an administrator for the relevant permission.

Option 1 — Add from the Warranties Dashboard

The dashboard lets you find any stock item without leaving the warranties area.

1. Open the Add form

  1. Go to Warranties in the main menu.
  2. Click Add Warranty (top right).

2. Find the stock item

In the Search Asset / Stock box, type at least two characters of the asset tag or serial number. Pick the matching item from the results list — its name, tag, and serial number appear in a card so you can confirm you have the right unit. Use the × on the card to swap to a different item.

The Add Warranty button stays disabled until you’ve selected a stock item, so you can’t accidentally save a warranty with nothing attached.

3. Enter the warranty details

  • Warranty Type (required) — pick one of your configured types, or type a new name and choose + Add ”…” to create it on the fly.
  • Provider Name (required) — who services the coverage (e.g. “Dell Support”).
  • Policy Number — the contract or agreement number.
  • Start Date (required) — when coverage begins (often the purchase date).
  • End Date (required) — when coverage expires. It can’t be earlier than the start date.
  • Coverage Details — free text for what’s included, exclusions, deductibles, and so on.

4. Save

Click Add Warranty. The item now shows an updated warranty count and status on the dashboard.

Option 2 — Add from an Item in Inventory

When you’re already on a specific unit, add its warranty directly from the Documents & Warranty panel.

  1. Go to Assets → Inventory.
  2. On the stock row you want, click the folder icon (tooltip: Documents & Warranty) to open its side panel.
  3. Switch to the Warranties tab.
  4. Click Add Warranty.
  5. The Document Type is pre-set to Warranty. Attaching a file is optional — you can record the warranty on its own, or upload the policy document (up to 3 files, 5 MB each).
  6. Fill in the warranty details — Warranty Type, Provider, Policy #, Start Date, End Date, and Coverage Details — the same fields as the dashboard form.
  7. Click Save.

Because you opened the panel from a specific row, the warranty is automatically linked to that stock item — there’s no separate item to pick.

Deleting later: In this same panel, the trash icon removes an entry. If a file is the only thing linking a warranty record, deleting that file also removes the warranty.

What Happens Next

Once saved, the warranty appears on the Warranties dashboard with a live status badge derived from its dates:

  • Active — coverage is current.
  • Expiring Soon — active but within 15 days of the end date.
  • Expired — the end date has passed.

There are no email or push alerts — the badge and the dashboard’s status filter tabs are how you keep an eye on what’s lapsing.