Using the Depreciation Register
The Depreciation Register is your single view of how every asset is ageing on the books. Each row is one stock unit, showing the method it depreciates by, how much value it has lost so far, and what it is worth today. From here you can search, filter, run depreciation on demand, set up new assets in bulk, open an asset’s full schedule, or record a disposal — all without leaving the page.
You’ll find it under Asset Depreciation in the main menu. Defaults follow Schedule II of the Companies Act 2013, and depreciation periods are aligned to the Indian Financial Year (1 April – 31 March).
Viewing the register needs the Asset Depreciation — Read permission. Actions that change data — running depreciation, applying defaults, editing settings, and disposing — need Asset Depreciation — Write. Without write access you can still browse, search, and open the schedule.
Reading the Table
Every asset stock unit with depreciation tracking appears as a row. The columns are:
| Column | What it shows |
|---|---|
| Asset | The asset name, with its stock tag underneath. |
| Method | How the asset depreciates — SLM (Straight-line) or WDV (Written-Down Value). |
| Life | The useful life, shown in years. |
| Capitalized cost | The starting value being depreciated (usually the purchase price). |
| Accumulated | Total depreciation posted against the asset so far. |
| Book value | What the asset is worth today — capitalized cost minus accumulated depreciation. |
| Last run | The date depreciation was last posted for this asset. |
| Status | The asset’s current depreciation state (see below). |
| Actions | Quick access to the schedule, settings, and disposal. |
Each status is colour-coded so you can scan the fleet at a glance:
| Status | Meaning |
|---|---|
| Active | Depreciating normally each month. |
| Fully depreciated | Book value has reached its salvage floor; nothing more to post. |
| Disposed | The asset has been sold, scrapped, lost, donated, or retired. |
| Paused | Tracking is temporarily stopped (no new depreciation posts while paused). |
Book value is the number your accountant cares about most. It’s the current worth of the asset after all posted depreciation — and it flows straight into your financial-year exports.
Searching & Filtering
Narrow the list using the controls above the table:
- Search — type an asset name or tag into the search box. Results update as you type.
- Status filter — pick All statuses, Active, Fully depreciated, Disposed, or Paused.
- Method filter — pick All methods, Straight-line (SLM), or Written-Down Value (WDV).
Filters combine, so you can, for example, show only Active assets on the WDV method. The table paginates automatically for large fleets.
Row Actions
Each row’s Actions column gives you three quick tools:
- Schedule (trending-down icon) — opens the asset’s Depreciation Schedule, showing posted and projected entries plus a book-value chart. Available to everyone who can view the register.
- Settings (gear icon) — opens the Depreciation Settings drawer to change method, useful life, salvage value, and more. Write permission only.
- Dispose (archive icon) — opens the Dispose Asset modal. Write permission only.
The Settings and Dispose icons are hidden on assets that have already been Disposed — a disposal is final, so there’s nothing left to edit.
Run Depreciation Now
Rentablez posts depreciation automatically once a month. If you need the numbers refreshed immediately — say, before pulling an export for your accountant — click Run depreciation now in the top-right.
- Click Run depreciation now. The button shows Running… while it works.
- When it finishes, a confirmation appears and the table refreshes with the latest book values and Last run dates.
This recalculates and posts any depreciation due across your fleet right away, so you don’t have to wait for the monthly run. The button only appears if you have write permission.
Bulk-Apply Org Defaults
If several assets don’t have depreciation set up yet, you can configure them all at once instead of opening each one:
- Tick the checkboxes on the rows you want. A bar appears showing how many are selected.
- Click Apply org defaults.
- Confirm in the Apply org defaults? dialog.
Rentablez creates per-asset settings from your category-level Depreciation Defaults, matching each asset to its category’s Schedule II values.
Existing settings are never overwritten. Any selected asset that already has depreciation settings is skipped, and the start date on newly created settings defaults to today. The confirmation message tells you how many were created versus skipped.
See Bulk-Apply Defaults & Run Depreciation for the full walkthrough.
Export for a Financial Year
The top-right export controls hand your depreciation numbers straight to your accounting workflow:
- Pick a financial year from the Export for dropdown (the current and previous few years are listed, e.g. FY 2025-26).
- Click CSV to download a spreadsheet you can open in Excel or send to your accountant, or Tally XML to download a file you can import into Tally as journal vouchers.
The download covers the whole selected financial year. See Export Depreciation to Tally / CSV for details on what each file contains.