Using the Warranties List

The Warranties List is your single view of every warranty across your inventory. Warranties are grouped by asset, each one shows a colour-coded status, and you can search, filter, add, edit and renew coverage without leaving the page.

Open it from Assets → Warranties (under Quality & Checks), or go directly to /warranties.

Access: The list opens for staff with assets.read or warranties.read. Adding, editing and renewing are limited to your assigned branch.

What the List Shows

Each row is an asset, with a Coverage summary such as 3 SKUs · 4 warranties. Click the arrow at the start of a row to expand it and see every warranty on that asset’s units:

Column What it shows
SKU / Serial The stock unit the warranty covers — click it to open the asset’s stock page.
Type The warranty type, e.g. Manufacturer’s warranty.
Provider Who provides the coverage.
Expiry The warranty’s end date.
Status Active, Expiring Soon (ends within 15 days) or Expired.
Docs How many files are attached — click to open them in the unit’s Documents panel.
Actions Edit warranty, and Renew warranty when it’s Expiring Soon or Expired.

Searching and Filtering

  • Search — type in the Search asset, SKU, serial, provider… box.
  • Status tabs — All, Active, Expiring Soon and Expired. Use Expiring Soon as your renewal to-do list.

Adding a Warranty

  1. Click + Add Warranty in the top-right.
  2. In Search Asset / Stock, type an asset tag or serial number and pick the unit.
  3. Fill in Warranty Type, Provider Name, Policy Number, Start Date, End Date and Coverage Details, and optionally attach the policy document under Attachments.
  4. Click Add Warranty. You’ll see “Warranty added successfully”.

Full walkthrough: How to Add a Warranty?

Editing a Warranty

Open the row’s ⋮ menu and choose Edit warranty. The Edit Warranty window opens with the saved details — change them and click Save.

Renewing a Warranty

Renew warranty appears in the row’s ⋮ menu only when the warranty is Expiring Soon or Expired. Enter the New Expiry Date (must be after the current one), an optional Renewal Cost and Notes, then click Process Renewal. See How to Renew a Warranty?

To delete a warranty, use the unit’s Documents panel — see How to Edit or Delete a Warranty?