Using the Warranties Dashboard
The Warranties Dashboard is your single view of every warranty across your inventory. It lists your stock items, shows each one’s latest warranty status as a colour-coded badge, and lets you search, filter, add coverage, and jump into a full history — all from one page. Instead of hunting through individual assets to find out what’s still under warranty, you get the whole picture in one table.
Open it from the left navigation under your asset/operations area, or go directly to /warranties.
Access: The dashboard opens for staff with Assets read access or Warranties read access. Adding and renewing warranties is a write action and may be limited by your branch permissions.
What the Table Shows
Each row is one stock item (a specific physical unit), with its most recent warranty summarised.
| Column | What it shows |
|---|---|
| Asset Tag (SKU) | The stock item’s asset tag, its serial number, and the manufacturer |
| Asset Name | The asset’s name, plus its variant if it has one |
| Condition | The stock item’s current condition |
| Warranties | How many warranties are recorded on this stock item — click it to open the full timeline |
| Latest Status | A badge for the most recent warranty (see below) |
| Actions | The per-row menu — Renew Warranty (when eligible) and View Timeline |
Reading the Status Badges
The Latest Status badge reflects the newest warranty on that stock item:
| Badge | Meaning |
|---|---|
| Active | The warranty is in force and not close to expiring |
| Expiring Soon | The warranty is active but its end date is within the next 15 days |
| Expired | The warranty’s end date has passed |
| No Warranty | No warranty has been recorded for this stock item yet |
Expiring Soon is a visual cue, not an alert. Rentablez does not send push or email reminders when a warranty is about to lapse. Check the dashboard (or use the Expiring Soon filter tab below) to stay ahead of renewals.
Searching and Filtering
Search
Type in the Search by Asset Tag, Name… box at the top to narrow the list. The results update as you type, and paging resets to the first page so you always see the best matches first.
Quick status tabs
Just above the table are four tabs that filter by warranty status:
- All — every stock item
- Active — items whose latest warranty is in force
- Expiring Soon — items with a warranty ending within 15 days
- Expired — items whose latest warranty has lapsed
Use Expiring Soon as your renewal to-do list, then use the row actions to renew each one.
Adding a Warranty
The dashboard lets you record a warranty for any stock item without leaving the page.
- Click Add Warranty in the top-right.
- In the Add New Warranty window, use the Search Asset / Stock box to find the unit — type an asset tag or serial number (at least two characters) and pick the matching result. The selected unit appears in a summary card; use the small remove (X) button if you picked the wrong one.
- Fill in the warranty details:
- Warranty Type — pick from your saved types, or type a new name and choose the
+ Add "…"option to create it on the spot. - Provider Name — who provides the coverage (for example, the manufacturer or an insurer). Required.
- Policy Number — the reference or policy number. Optional.
- Start Date and End Date — the coverage window. The end date cannot be before the start date. Both required.
- Coverage Details — free text for terms, exclusions, or notes. Optional.
- Warranty Type — pick from your saved types, or type a new name and choose the
- Click Add Warranty to save.
The single search box on the dashboard is the fastest way to add a warranty when you’re working through the list. If you’re already looking at a specific unit in Assets > Inventory, you can add it there instead — see Manage Warranties on an Asset. For a full walkthrough, see How to Add a Warranty?
Viewing a Warranty’s Timeline
To see everything recorded for a stock item — not just the latest warranty — open its timeline:
- Click anywhere on the row, or
- Click the Warranties count in that row, or
- Choose View Timeline from the row’s Actions menu.
A drawer slides in from the right listing every warranty on that unit with its provider, type, policy number, start and end dates, and status. Where renewals exist, a History icon lets you open the read-only renewal record. See View the Warranty Timeline & Renewal History for the full detail.
Renewing a Warranty
Renewal is offered from the row’s Actions menu, but only when it makes sense — the Renew Warranty option appears only when that item’s latest warranty is Expiring Soon or Expired. Active warranties that aren’t near expiry don’t show the option.
- Filter to Expiring Soon (or Expired) to find what needs attention.
- Open the row’s Actions menu and choose Renew Warranty.
- In the Renew Warranty window, enter:
- New Expiry Date — must be strictly after the current expiry.
- Renewal Cost — optional.
- Notes — optional details about the renewal.
- Click Process Renewal to save. The list refreshes and the item’s status updates.
For step-by-step guidance, see How to Renew a Warranty?
Editing or deleting a warranty isn’t done from the dashboard. To change details or remove a warranty, use the inventory side panel — see How to Edit or Delete a Warranty?