View an Asset's Depreciation Schedule
Want to know what a piece of equipment is worth on your books today — and what it will be worth two years from now? The Depreciation schedule shows the full life story of a single asset: how much it has already depreciated, what its current book value is, and a month-by-month projection of the value it has left to write down. It’s the fastest way to answer “how much is this asset still worth?” without exporting a spreadsheet.
The schedule is read-only, so anyone with Asset Depreciation — Read access can open it. You don’t need edit rights to look.
Where to Find It
The schedule opens from the Depreciation Register.
- Open Asset Depreciation from the main menu to land on the register.
- Find the asset you want — use the search box or the status / method filters to narrow the list.
- In the Actions column on that row, click the Schedule icon (the downward-trend arrow).
A Depreciation schedule drawer slides in from the right for that specific asset unit.
If the asset doesn’t have depreciation set up yet, the drawer shows “No depreciation settings configured for this asset yet.” Set it up first — see Set Up Depreciation for an Asset — then reopen the schedule.
Reading the Summary Cards
At the top of the drawer, four cards give you the headline numbers at a glance:
| Card | What it tells you |
|---|---|
| Capitalized cost | The starting value being depreciated — usually the asset’s purchase price. |
| Accumulated | Total depreciation posted against the asset so far. |
| Book value | What the asset is worth today (capitalized cost minus accumulated depreciation). This is the number highlighted for you. |
| Salvage | The residual value the asset won’t depreciate below. |
The Book-Value Chart
Below the cards, a line chart plots the asset’s book value over time. It uses two lines so you can see past and future at a glance:
- Book value (posted) — a solid line covering months that have already been locked in.
- Book value (projected) — a dashed line showing the app’s estimate of future book value if depreciation continues on the current settings.
Hover any point to see the exact value for that month. The chart appears once there’s at least one entry to plot.
The Schedule Table
Under the chart, a table lists every depreciation period — both what has already happened and what’s coming. Each row covers one period and shows:
| Column | Meaning |
|---|---|
| Period | The period start date. |
| Opening | Book value at the start of the period. |
| Depreciation | The amount written down during the period. |
| Closing | Book value at the end of the period (opening minus depreciation). |
| Accumulated | Total depreciation written down up to and including this period. |
| Status | Whether the row is Posted or Projected. |
Posted vs. Projected — the distinction is important:
- Posted rows are finalized. They’ve already been recorded and won’t change. These are the numbers that flow into your exports and accounting.
- Projected rows are forward-looking estimates. They show where the asset is heading based on its current method and useful life, and they’ll firm up into posted entries as each monthly run happens.
Projected figures assume nothing changes. If you later edit the asset’s method, useful life, or capitalized cost, or dispose of the asset, the projection is recalculated the next time you open the schedule.
Why the Numbers Might Look Different Than You Expect
- Nothing posted yet? A brand-new asset shows only projected rows until its first monthly depreciation run (or a manual Run depreciation now) posts the first entry.
- Book value stopped falling? Once an asset reaches its salvage value or the end of its useful life, depreciation stops — the closing book value flattens out.
- A short final row? When an asset is disposed, a final partial-month depreciation is posted up to the disposal date, so the last posted row may be smaller than a full month.
When you’re done, close the drawer to return to the register.