Export Depreciation to Tally / CSV

Rentablez tracks book value and monthly depreciation for every asset, but it isn’t your accounting book — your accountant’s software is. The Export tools on the Depreciation Register close that gap: pick a financial year and download the whole year’s depreciation either as a CSV (a spreadsheet for Excel or your accountant) or as Tally XML (a file Tally imports directly as journal vouchers). No re-keying numbers, no copy-paste.

Depreciation periods follow the Indian Financial Year (April 1 – March 31) and Schedule II of the Companies Act 2013. Each export covers one full financial year.

Where to Find It

The export controls sit at the top-right of the Asset Depreciation register (open Asset Depreciation from the main menu). Look for the Export for label next to a financial-year dropdown and two buttons: CSV and Tally XML.

Choosing a Financial Year

The Export for dropdown lists the current financial year plus the previous four — five years in total. Years are labelled in Indian FY format, e.g. FY 2025-26 (April 2025 through March 2026). Pick the year you’re closing the books for; the export includes every posted depreciation entry within that year.

Export as CSV

Choose this when you want a spreadsheet to review, tweak, or email to your accountant.

  1. Open Asset Depreciation.
  2. In Export for, pick the financial year.
  3. Click CSV.
  4. Your browser downloads a file named depreciation-FY-2025-26.csv (matching the year you chose).

Open it in Excel, Google Sheets, or any spreadsheet tool. A confirmation toast — “Downloaded FY 2025-26 (CSV)” — tells you the file is on its way.

Export as Tally XML

Choose this to import the year’s depreciation straight into Tally as journal vouchers — no manual entry.

  1. Open Asset Depreciation.
  2. In Export for, pick the financial year.
  3. Click Tally XML.
  4. Your browser downloads a file named depreciation-FY-2025-26.xml.
  5. In Tally, import the file as journal vouchers.

Import into Tally, don’t open it like a spreadsheet. The .xml file is structured for Tally’s voucher import — use Tally’s import feature to load it. If you just want to read the numbers, use the CSV export instead.

CSV vs Tally XML — Which One?

CSVTally XML
Best forReviewing, editing, sharing with an accountantImporting directly into Tally
Opens inExcel, Google Sheets, any spreadsheetTally (as journal vouchers)
Filedepreciation-FY-…​.csvdepreciation-FY-…​.xml

Working in Zoho Books or another tool? Use the CSV export — most accounting apps accept a CSV import or your accountant can map it into their system.

Good to Know

  • Run depreciation first for the freshest numbers. Exports reflect the depreciation that has already been posted. If you’ve just changed an asset’s settings, use Run depreciation now on the register (or wait for the automatic monthly run) so the latest entries are included before you export. See Bulk-Apply Defaults & Run Depreciation.
  • Disposals are captured too. An asset disposed during the year has its final partial-month depreciation posted at disposal, so it appears in that year’s export.
  • Nothing to export? If the chosen year has no posted depreciation, the file will be empty. Confirm your assets have depreciation settings and that a run has posted entries for that year.

Permissions

You can export as long as you can view the Depreciation Register, which requires the Asset Depreciation — Read permission. Running depreciation and other edits need Asset Depreciation — Write.