View the Warranty Timeline & Renewal History
Need to see every warranty an asset has ever carried — not just the latest one? The Warranty Timeline drawer lays out all of a stock item’s warranties side by side, with provider, policy number, dates, and live status. When a warranty has been renewed, its Renewal History shows each extension: when it was renewed, what it cost, and how the expiry date moved. It is a read-only view, perfect for auditing coverage before a rental goes out or when a claim comes in.
Why Use the Timeline?
A single asset can hold several warranties over its life — a manufacturer policy, an extended plan, a replacement after a repair. The timeline puts them all in one place so you can:
- See the full picture — every warranty on the item, newest coverage and expired ones alike.
- Check status at a glance — each row is badged Active, Expiring Soon, or Expired.
- Trace renewals — follow how a policy’s end date was pushed out over time, with the cost of each renewal.
The timeline is read-only. To add, renew, edit, or delete a warranty, use the dashboard’s actions or the inventory side panel — see Related Articles below.
Open the Warranty Timeline
The timeline lives on the Warranties dashboard.
Step 1 — Go to the Warranties dashboard
Open Warranties from the main navigation. You’ll see the list of stock items, each with a Warranties count and a Latest Status badge.
Step 2 — Open the timeline for a stock item
There are three ways to open the drawer for any row — all do the same thing:
- Click the row anywhere on the stock item.
- Click the warranty count — the blue “1 Warranty” / “N Warranties” link in the Warranties column.
- Use the Actions menu at the end of the row and choose View Timeline.
The Warranty Timeline drawer slides in from the right. Its title shows the asset tag and asset name for the item you opened.
Read the Timeline
The drawer lists every warranty on that stock item, one per row:
| Column | What it shows |
|---|---|
| Provider | The warranty provider or company name |
| Type | The warranty type (for example Manufacturer, Extended) |
| Policy # | The policy or reference number |
| Start Date | When coverage began |
| End Date | When coverage ends |
| Status | Live status badge — see below |
| History | Opens the renewal history (only shown when at least one warranty on the item has been renewed) |
An em dash (—) in any cell means that detail wasn’t recorded for the warranty.
How the status badge is decided
Status is worked out from the warranty’s end date, so it’s always current — you never have to refresh it manually.
| Badge | Meaning |
|---|---|
| Active | Coverage is in force and more than 15 days remain |
| Expiring Soon | Active, with 15 days or fewer left until the end date |
| Expired | The end date has passed (or the warranty was voided) |
“Expiring Soon” is a badge, not an alert. Rentablez does not send push or email notifications when a warranty nears its end date — it flags the row so you can act on it. Use the dashboard’s Expiring Soon filter tab to find them all quickly.
View the Renewal History
When a warranty has been renewed at least once, a green History icon appears in that row’s History column.
Step 1 — Open the history
Click the History icon on the warranty row. The Renewal History modal opens, titled with the provider name.
Step 2 — Read each renewal
Each renewal is one row, in the order it happened:
| Column | What it shows |
|---|---|
| Renewal Date | The date the renewal was recorded |
| Cost | What the renewal cost (blank if none was entered) |
| New End Date | The expiry date the renewal extended coverage to |
| Notes | Any note captured with the renewal |
If a warranty has never been renewed, its row has no History icon, and opening the modal shows “No renewal history found for this warranty.”
Step 3 — Close the view
Choose Close to return to the timeline drawer, then close the drawer to go back to the dashboard.
Want the renewal cost to add up correctly? Enter it each time you renew. See How to Renew a Warranty?.